2.1 million rubles

Average annual savings of our clients after RPA implementation

1st quarter

Average implementation payback

Priceless

Increase in productivity and eliminating mistakes in your business

We robotize all routine processes!

RPA robots are a technology that simulates the actions of a person at a computer, performing all routine (repetitive) operations - for example, generating reports, verifying documents, issuing bills, acts, and invoices.

Maxim Matokhin

office@robis-m.com

Payments up to 30000 RUB (the limit can be altered). The robot pays independently at the buyer's request to the client bank. The accountant and director were excluded from the process. Information for reporting is posted automatically.

Example of using a robot-parser. Instead of a supplier, the robot searches for prices of parts for special equipment by specified articles on specific sites.

See 12 more examples

We have specified the percentage of processes that can be optimized using RPA

90%

Document management

60%

Logistics

60%

Finance and Accounting

80%

HR

70%

External systems

40%

Sales

A large advertising agency with a wide client base in Russia. In order for the documents to be entered into the database on time, the company sells advertising space on billboards to customers. The billboards do not belong to the agency. A huge number of counterparties go through the accounting department every day. At the same time, there is no single system or template by which counterparties and clients would send documents.

6 weeks

Implementation time

1 month

Payback of implementation

5+mln rub a year

Further benefits

Before robotization

Material consequences

To ensure that documents are entered in the database on time, the company has created two departments. The process itself consisted of the stage of entering documents by one department and then checking them by another, after which the data was sent to the accounting department for processing.

Periodic email verification

Sorting documents by type

Making changes to 1C

Checking the correctness of the deposit

Accounting department's handling of documents

Periodic email verification

Sorting documents by type

Making changes to 1C

Accounting Department notification

Accounting department's handling of documents

Currently, one robot processes more than 100 emails with documents per day, sorts them, distributes them by type and counterparty, and enters them in 1C. Its operation does not require rechecking. As a result of the implementation, both departments were abolished, instead one person was hired to monitor the robot's work, and the accounting department was relieved of the burden associated with correcting rare errors that slipped through in the process.

After robotization

Economic impact

Degree of automation

100%

Reduction time costs

95%

Systems used

case №1

The company issues more than 8,000 product declarations and more than 2,000 contracts are analyzed and reviewed annually. Managers manually collect and generate all documentation. Since the source documentation that the declaration is based on is almost always located in the 1C database in the form of scans, the employee must enter it manually. There is no general format for the names of source documentation files, which slows down the already lengthy process of working with documents.

5 weeks

Implementation time

2 months

Payback of implementation

3+mln rub a year

Further benefits

Before robotization

Material consequences

With the increase in orders during the season, the load on staff increases and the number of mistakes they make. Not to mention the fact that monotonous tasks demotivate employees to maintain high productivity.

Uploading documents from 1C

Manual text recognition

Filling out a customs declaration

Checking the correctness of the entered data

Sending the declaration

Uploading documents from 1C

Image
recognition

Retrieving relevant data from documents

Filling out a customs declaration

Sending the declaration

As a result of implementation, the style of document processing was described and approved, after which the process was robotized. Automation of the process significantly reduced the workload of personnel, and the speed of processing customs declarations increased by 5 times!
This made it possible to reduce the cost of FOT for those employees who were exclusively engaged in paperwork.

After robotization

Economic impact

Degree of automation

90%

Reduction time costs

80%

Systems used

case №2

A large manufacturing company buys components from many different suppliers, which are constantly changing. Every month, the company cooperates with more than 10,000 counterparties, each of which must be checked before entering a transaction. In addition, you need to regularly check old and" verified " counterparties. This check is performed by Yandex. News, the Public Procurement website, an extract from the Unified State Register of Legal Entities and the presence/absence of counterparties in the blacklists of the Central Bank.

6 weeks

Implementation time

1 month

Payback of implementation

15+mln rub a year

Further benefits

Before robotization

Material consequences

This check is performed by a whole department, which receives lists of internal systems and generates summary reports on counterparties. These reports are sent back to corporate systems. The content of such a department puts a lot of pressure on the company's budget.

Uploading a list of companies for verification

Checking the list of companies

Entering verification data into systems

Creating a summary report for management

Analysis of the summary report and additional verifications

Uploading a list of companies for verification

Checking the list of companies

Entering verification data into systems

Creating a summary report for management

Analysis of the summary report and additional verifications

After robotization, all checks were performed by a robot. To save bandwidth by the number of checks, several licenses were purchased. But, despite this, the payback of the project was incredible.
The robot checks the Public Procurement website for finding a supplier in the blacklist of the Central Bank, finds 10 latest news about the company, checks USRN/USRIP statements by keywords, and Blacklists of the Central Bank. Currently, people only take part in some key checks.

After robotization

Economic impact

Degree of automation

95%

Reduction time costs

80%

Systems used

case №3

The owner of a family firm does not trust anyone to manage finances. Therefore, outsourced accounting only reports, but the financial planning and management of the cash register is on the shoulders of the director. Every day, he visits 4 different bank clients several times to get information about receipts and enter it in an Excel spreadsheet. Efficiency is required for settlements with counterparties.

1 week

Implementation time

? months

Payback of implementation

? mln rub a year

Further benefits

Before robotization

Material consequences

This process takes quite a long time during the day, despite the fact that each individual check takes about 10-15 minutes. Even on the road, when the director goes out on business, he has to periodically go to the bank-customers are already on their smartphone and check the received data.

Periodically log in to the bank's personal account

Log in to each personal account

Find new
arrivals

Add to Excel spreadsheet

Repeat throughout the day

Periodically log in to the bank's personal account

Log in to each personal account

Find new
arrivals

Add to Excel spreadsheet

Check new cells in the table

Since the director already has an ElectroNeek license for monitoring marketing activities, this process will be free of charge. He set up almost everything himself, once resorting to the help of his IT specialist. He closed the authorization algorithm in a subroutine, so that the login data was securely protected.
Now the robot enters all data in MS Office 365 in a secure cloud, and to get up-to-date information, the owner just needs to update the document. All revenue parameters are saved in the same place, which makes it easier to maintain a cash register.

After robotization

Economic impact

Degree of automation

100%

Reduction time costs

95%

Systems used

case №4

Integration

Work in 1C, SAP and any other CRM programs

The robot can perform the entire list of operations in any information system

Analyze, upload, and upload to Word, Excel, and other office applications

The robot works with the entire range of office applications

Working in databases

Write, transform, copy, and fill out input forms in applications

You only pay for developing a solution for your business

Don't pay for the license. No monthly payments

After paying once, you get an RPA robot forever

Process search and project evaluation

First acquaintance. We identify routine business processes and form requirements

1

Analysis and design

Preparing the terms of reference and implementing the project

2

Configuring the software robot

We develop scenarios for the robot's behavior and grant access to systems

3

Putting it into operation

We provide documentation on how to use the robot and train employees on how to use it

4

Robis Merger - an IT startup with a team of specialists:
• In the field of RPA, ML, analytics, IT security, Python, Java, 1c.
• Experience in developing RPA solutions - 4 years.
• Pool of completed projects in Russia, Belarus, Pakistan, South Africa, the European Union, and the United States.
• Total experience in b2b sales - 28 years.

We specialize in robotization of business processes of companies based on RPA (Robotic Proccess Automation) and ML (machine learning) technologies.
Our innovations allow businesses to save millions on routine work.

Mikhail Kolchurin

Founder of Robis Merger

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